Example Order Processing Tally Prime in Tamil

Order processing refers to placing orders with suppliers for purchasing from them or receiving orders from customers for selling. Order processing is linked to inventory. Using this you can track the order position of a stock item. Know that the goods order have arrived.

Create Company

To get started with Tally Prime, you need to first create your company to keep a record of all your day-to-day business transactions. To create the company, you need the company name and financial year information. You can enter all other details such as contact information, security, while creating the company or any time later.

How to create a company in Tally Prime

In tally, after login double click on the create company option under company information.
Go to Top Menu -> Company -> Create -> Enter

Ledger in Tally Prime

Ledgers in Tally Prime The ledgers in Tally Prime or in the Books of Accounts affect assets, liabilities, income or expenses. Tally Prime can generate a Profit & Loss A/c and Balance Sheet immediately after a transaction has been entered. It can also generate a range of comprehensive financial statements and reports.

Create a single ledger

Press Alt+G (Go To) -> Create Master -> type or select Ledger and press Enter.
Alternatively, Gateway of Tally -> Create -> type or select Ledger and press Enter.

Enter the Name of the ledger account.
Duplicate names are not allowed.

Enter the alias of the ledger account, if required.
You can access the ledgers using the original name or the alias name

Select a group category from the List of Groups.

Enter the Opening Balance.
The opening balance is applicable when the ledger is an asset or a liability, and also if it has a balance in the account as on the books beginning date.

Press Ctrl + A to save, as always

Stock Group in Tally

Stock Groups in Inventory are similar to Groups in Accounting Masters. They are helpful in the classification of Stock Items. You can group Stock Items under different Stock Groups to reflect their classification based on some common features such as brand name, product type, quality, and so on. Grouping enables you to locate Stock Items easily and report their details in statements.

Create Stock Groups

Gateway of Tally -> Create -> type or select Stock Group and press Enter.
Alternatively, press Alt+G (Go To) -> Create Master -> type or select Stock Group -> and press Enter.
Name & alias: As in other masters, you can specify multiple aliases for the stock item.
Under: Select Primary or an existing Stock Group. If you have not created any Stock Group, you can create one in Tally prime to assign to the stock group.As always, press Alt+C, to create a master on the fly.
Alternatively, press Alt+G (Go To) -> Create Master -> type or select Stock Group-> press Enter.
Should quantities of items be added: It pertains to information on measuring the units of the Stock Items that you would categories under the Stock Group. The Stock Items categorized under the group should have similar units for them to be added up. You cannot add quantities in Kgs to quantities in Pcs.
Set/alter GST Details: Enable this option to define the GST rate.
Accept the screen. As always, press Ctrl+A to save.

Units of Measure in Tally

Stock Items are mainly purchased and sold on the basis of quantity. The quantity in turn is measured by units. In such cases, it is necessary to create the Unit of Measure. The Units of Measure can either be simple or compound. Examples of simple units are: nos., metres, kilograms, pieces etc.

Create Units in Tally

Gateway of Tally -> Create -> type or select Stock unit and press Enter.
Alternatively, press Alt+G (Go To)-> Create Master-> type or select Stock Group-> and press Enter.
Enter the details in the Unit Creation screen
Enter the Symbol. By default, the Type field will be selected as Simple
Enter the Formal name for the simple unit.
Select the Unit Quantity Code (UQC) relevant to the stock item from the list provided.
The list consists of the number of Unit Quantity Codes (UQC) available for your product or commodity as declared by the Government or GSTN.
Specify the Number of decimal places required based on your business needs.

Stock Item in Tally

Stock Item refers to goods that you manufacture or trade. It is the primary inventory entity and is the lowest level of information on your inventory. You have to create a Stock Item in TallyPrime for each inventory item that you want to account for. Create stock items on-by-one.

Create Stock Item in Tally

Go to Gateway of Tally -> Inventory Info -> Stock Item -> Stock Item creation is displayed as shown below:
Specify the Name of the Stock Item
Specify the Alias name of Stock Item (if required).
The field Under will show the List of Groups. Here you can select the Stock Group to which the Stock Item belongs. By default, Primary Stock Group appears in this field.
This field will show the Unit List. Here you can select the Unit of measurement applicable for the stock item. By default, Not Applicable appears in this field.
Specify the details of Opening Balance, if any, for the Stock Item as on the date of Beginning of Books.
In the Quantity Field, specify the stock item Quantity, say 5 Nos.
In the Rate field, specify the stock item Rate, say Rs. 8000 per piece.
Tally Prime automatically calculates the value by multiplying the Quantity and Rate. You can also edit the value, Tally Prime automatically refreshes the Rate field accordingly

Voucher in Tally Prime

There are 24 pre-defined voucher types in Tally Prime for accounting, inventory, payroll and orders. You can create more voucher types under these pre-defined voucher types as per your business needs.
For example, for cash payments and bank payments, the predefined voucher type is Payment Voucher. You can also have two or more sales voucher types in Tally Prime for different kinds of sales transactions. For example, credit sales, cash sales, and so on.

In the Voucher Creation screen select F9: Purchase
Enter the current date and reference.

Purchase Order Voucher in Tally Prime

When you receive an order from a customer,you may need to provide the details of items, quantities, date of delivery, and so on, with a Purchase Order Number. When these goods are delivered, this purchase order number will be used to track the order details either in the receipt note or in the purchase invoice

How to Use Purchase Order Voucher in Tally Prime

Gateway of Tally -> Voucher ->F10 (Other Vouchers)-> type or select Purchase Order.
Alternatively, press Alt+G (Go To) Create Voucher or F10: Other Voucher ->type or select Purchase Order.
(In case the voucher is inactive, you will be prompted to activate the Purchase Order voucher type. Select Yes or press Y to proceed.)
Enter the Party to be credited click (Alt+c) to Create Ledger

Create ->Secondary ledger press Alt +C

Party Details: Provide the Order, Receipt, and Import details as per your invoice requirements.If you do not see the Party Details screen, press F12 (Configure), and set Provide Receipt, Order, and Import details to Yes. As always, you can press Ctrl+A to save and proceed.

Enter the purchase Order no. for the voucher.

Enter the name of item from select the Stock Items List
Enter the Quantity and Rate,and the amount is automatically displayed in the Amount field.
Accept the screen. As always, press Ctrl+A to Save.

follow the above steps for following transaction.

Apr 07 Purchase Order issued to Ms. SIVA & CO for the following

Infinix Smart 700 nos @ 16000
Motorola E40 600 nos @ 14000
Samsung Galaxy A03 1000 nos @ 16000
OPPO A16e 1000 nos @ 12000 Order No :MS105

Sales Order Voucher in Tally Prime

A sales order is a document generated by the seller specifying the details about the product or services ordered by the customer. Along with the product and service details, sales order consists of price, quantity, terms, and conditions etc. Inventory management just became much simpler with TallyPrime

How to Use Sales Order Voucher in Tally Prime

Gateway of Tally -> Voucher ->F10 (Other Vouchers)-> type or selectSales Order.
Alternatively, press Alt+G (Go To) Create Voucher or F10: Other Voucher ->type or select Sales Order.
(In case the voucher is inactive, you will be prompted to activate the Sales Ordervoucher type. Select Yes or press Y to proceed.)
Enter the Party to be credited click (Alt+c) to Create Ledger

Create ->Secondary ledger press Alt +C

Enter the Sales Order no. for the voucher.

Enter the name of item from select the Stock Items List
Enter the Quantity and Rate,and the amount is automatically displayed in the Amount field.
Accept the screen. As always, press Ctrl+A to Save.

follow the above steps for following transaction.

Apr 11 Sales order received from Ms. VINOTHINI PVT LTD for the following

Infinix Smart 500 nos @ 18000
Motorola E40 450 nos @ 16000
Samsung Galaxy A03 900 nos @ 17000
OPPO A16e 800 nos @ 14000 Order NO : MH108

Purchase Voucher in Tally Prime

Whenever you purchase a product or service, you record the purchase entry. In tally, this is recorded through the purchase voucher. It is also one of the most widely used vouchers in tally. There are two modes for accounting in purchase vouchers- Invoice mode and Voucher mode, as mentioned in the sales voucher

You may do a simple cash purchase or purchase on credit. For each purchase transaction, you will need to keep a record of the items you bought, payments made, goods returned, and so on.

How to Use Purchase Voucher in Tally Prime

Gateway of Tally -> Voucher -> Purchase Voucher(F9) or F10: Other Voucher ->Purchase Voucher
Purchase Voucher then select Change voucher mode (Ctrl+H) -> select Item Invoice Enter
Enter the Party to be credited click (Alt+c) to Create Ledger

Select party Name in Ms Compaq system ltd. Then next select Order NO details.

Automatically Generator in purchase voucher Quantity and Rate,and the amount is automatically displayed in the Amount field.
Enter the name of item from select the Stock Items List, Than change Quantity details

Enter the Quantity and Rate,and the amount is automatically displayed in the Amount field.
Accept the screen. As always, press Ctrl+A to Save.

follow the above steps for following transaction.

Apr 20 Stock received from to Ms. SIVA & CO for the following

Infinix Smart 500 nos @ 16000
Motorola E40 400 nos @ 14000
Samsung Galaxy A03 800 nos @ 16000
OPPO A16e 700 nos @ 12000
Against Order No :MS105 Bill NO: 44(15 days)

May 02 Balance stock received from Ms. RAMYA & CO against Order no: MS101 Bill NO: 45(25 days)

May 15 Balance stock received from Ms. SIVA & CO Against Order No :MS105 Bill NO: 44(15 days)

Sales Voucher in Tally Prime

Whenever you sell a product or service, you record sales entries. In tally, the sales are recorded through the sales voucher. It is one of the most widely used accounting vouchers in tally. There are two modes for accounting in sales vouchers- Invoice mode and Voucher mode.

How to Use Sales Voucher in Tally Prime

Gateway of Tally -> Voucher -> Purchase Voucher(F9) or F10: Other Voucher ->Sales Voucher
Sales Voucher then select Change voucher mode (Ctrl+H) -> select Item Invoice Enter
Enter the Party to be credited click (Alt+c) to Create Ledger

Select party Name in Ms Compaq system ltd. Then next select Order NO details.

Automatically Generator in purchase voucher Quantity and Rate,and the amount is automatically displayed in the Amount field.
Enter the name of item from select the Stock Items List, Than change Quantity details

Enter the Quantity and Rate,and the amount is automatically displayed in the Amount field.
Accept the screen. As always, press Ctrl+A to Save.

follow the above steps for following transaction.

Apr 25 Stock issued to Ms. VINOTHINI PVT LTD for the following

Infinix Smart 300 nos @ 18000
Motorola E40 250 nos @ 16000
Samsung Galaxy A03 500 nos @ 17000
OPPO A16e 700 nos @ 14000
Against Order NO : MH108 Bill NO: 155(20 day)

May 12 Balance Stock issued to Ms. SUGANTHI SYSTEM LTD against Order no: MC104 Bill NO: 1299(20 day)

May 22 Balance Stock issued to Ms. VINOTHINI PVT LTD Against Order NO : MH108 Bill NO: 155(20 day)

Payment Voucher in Tally Prime

A payment voucher is a way to record payments made to suppliers and maintain a history of payments that your business has made. Companies use vouchers to gather and file supporting documents that are required to approve and track payments of liabilities.A payment voucher is a way to record payments made to suppliers and maintain a history of payments that your business has made. Companies use vouchers to gather and file supporting documents that are required to approve and track payments of liabilities.

How to Use Payment Voucher in Tally Prime

Gateway of Tally -> Voucher -> Payment Voucher(F5) or F10: Other Voucher -> Payment voucher

Create ->Secondary ledger press Alt +C
Accept the screen. As always, press Ctrl+A to Save.

follow the above steps for following transaction.
Jun 18 Telephone Charges Paid Rs. 2000 by cheque
Jun 22 Rent Paid Rs. 10000

Receipt Voucher in Tally Prime

The receipt is the act of receiving, or the fact of having been received while voucher is a piece of paper that entitles the holder to a discount, or that can be exchanged for goods and services.

Receipt voucher- It is also called a credit voucher. A receipt voucher is used to keep a record of cash or bank receipt.

Gateway of Tally -> Voucher -> Receipt Voucher(F6) or F10: Other Voucher -> Receipt Voucher

Create ->Secondary ledger press Alt +C
Accept the screen. As always, press Ctrl+A to Save.

follow the above steps for following transaction.
Jun 20 Discount Received Rs. 30000
July02 Dividend Received Rs.1000

Profit and Loss In TallyPrime

Profit and Loss A/c is one of the primary financial statements that you can use to monitor the health of your business. It summarizes the revenues, costs, and expenses for a specific period, such as a quarter or a year. Thus, you can easily gather the net result of the business operations.

Using the Profit and Loss A/c in Tally Prime, you can measure the ability of your business to generate profit. Accordingly, you can take various measures to increase revenue, reduce costs, and so on. What’s more, you can view the Profit and Loss A/c in the browser.

How to Use Profit and Loss in Tally Prime

Gateway of Tally -> Report -> Profit & Loss A/C (F1)

Balance Sheet In TallyPrime

Balance Sheet is one of topmost financial statement prepared by the businesses. The financial details of the balance sheet help you and the external stakeholders to evaluate the financial performance of the business on a given date. Before knowing the steps to prepare a balance sheet and reading the balance sheet, it is important to be familiar with the components and format of the balance sheet.

Gateway of Tally -> Report -> Balance Sheet (F1)