Mastering Invoice Printing Management in Tally Prim

Purchase Invoice Printing

Intrastate purchase - Company Details

MODERN GADGETS
ADDRESS	GR Residency Complex, AGT Business Park, Haddow Road, Chennai-600034
CEO	Srikumar B
PHONE	044 - 28274298
MOBILE NO	8521036974
FAX NO	785 - 395 -1279
WEBSITE	moderngadgetschennai.in
EMAIL	moderngadgetschennai@gmail.com
GSTIN NO	33CNOPA2898D1Z5
PANCARD NO	CNOPA2898D

OPENING BALANCE:

Satete Bank of India	750000
Bank OD	23000
Buildings	160000
Cash	264000
Dividend	30000
Furniture	50000
Bank Loan	460000
Capital	803000

CREDITORS
PARTY	AMOUNT	BILL NO	CREDIT DAYS
Raghav Traders	55000	RTP177	40 days

DEBTORS
PARTY	AMOUNT	BILL NO	CREDIT DAYS
Raman Groups	75000	MDINV108	30days
Ganesh warehouse	12000	MDINV112	30days

TRANSACTION DURING THE PERIOD:

Apr 12 Purchase following stock items from Krishna Enterprises, Tamil Nadu on credit the Ref No KRSA196 and agreed to pay the amount within 15 days from the date of purchase.

Company Details

KRISHNA ENTERPRISES
ADDRESS	3rd Floor, 203/1, 9th St, Crosscut Road, Kattoor Main, Ram Nagar, Coimbatore- 641009
CEO	Vasumant Krish V
GSTIN NO	33CKEGF2593R2Z5
PANCARD NO	CKEGF2593R

Product Details

ITEMS	QTY	AMOUNT	GST RATE	HSN CODE
TV	100 Nos	Rs. 5000	18%	8528
Air Cooler	150 Nos	Rs. 10000	12%	847960
Washing Machine	100 Nos	Rs. 12000	18%	845011
Camera	90 Nos	Rs. 2500	12%	852530

Receipt Note No(s)	RN121
Receipt Doc No	RND07
Dispatched through	Lorry
Destination	Chennai
Carrier Name/Agent	Natarajan
Bill of Lading/LR-RR No	LR8562
Date	APR 10
Motor Vehicle No	TN 22 K 1873

RAGHAV TRADERS
ADDRESS	Block No. 2, Sanjay Commercial Complex, near S T Bus Station, Gujarat- 360001
CEO	Raghav Sri Narayanan
State	Gujarat
GSTIN NO	24DKKPS2847A2ZM
PANCARD NO	KKPS2847A2

Apr 16 Purchase following stock items from Raghav Traders, Gujarat on credit the Ref No RT215 and agreed to pay the amount within 40 days from the date of purchase.

Product Details

ITEMS	QTY	AMOUNT	GST RATE	HSN CODE
Calculator	110 Nos	Rs. 1000	18%	84701000
Table	150 Nos	Rs. 2500	28%	94034000
Notebook	130 Nos	Rs. 500	12%	480210

Receipt Note No(s)	RTRN111
Receipt Doc No	RTD03
Dispatched through	Lorry
Destination	Chennai
Carrier Name/Agent	Vikram
Bill of Lading/LR-RR No	LR6987
Date	APR 14
Motor Vehicle No	GJ7AT1845

Company Creation

Open Tally Prime: Launch the Tally Prime software on your computer.
Go to Gateway of Tally: Once Tally Prime is opened, you'll be on the Gateway of Tally screen. This is where you can access all the main functions of Tally.
Create Company: From the Gateway of Tally, navigate to the "Company Management" section. Here, you'll find an option to create a new company. Select that option.
Enter Company Details: You will be prompted to enter various details about the company. Input the details for "MODERN GADGETS" as follows:

Company Name: MODERN GADGETS
Address: GR Residency Complex, AGT Business Park, Haddow Road, Chennai-600034.
CEO: Srikumar B
Phone: 044 - 28274298
Mobile No: 8521036974
Fax No: 785 - 395 -1279
Website: moderngadgetschennai.in
Email: moderngadgetschennai@gmail.com
GSTIN No: 33XXXXXXXXXX1Z5
PAN Card No: XXXXXXXXXX

Save Company Details: After entering all the required information, save the company details.
Set Financial Year: Tally will prompt you to set the financial year for the company. Enter the appropriate dates for the financial year.
Configure GST Details: Since the company has a GSTIN, you'll need to configure GST details. Follow the prompts to set up GST settings and input the GSTIN provided.
Save and Exit: Once all details are entered and configured, save the changes and exit the company creation screen.

Ledger Creation

Open Tally Prime: Launch the Tally Prime software on your computer.
Go to Gateway of Tally: Once Tally Prime is opened, you'll be on the Gateway of Tally screen. This is where you can access all the main functions of Tally.
Access the Chart of Accounts: From the Gateway of Tally, navigate to the "Accounts Masters" section. Here, you'll find an option for "Ledgers." Select that option to access the ledger creation screen.
Create Ledgers: In the ledger creation screen, you'll create each ledger account one by one.

State Bank of India:

Enter the name as "State Bank of India."
Under "Group," select "Bank Accounts" since it's a bank account.
Set the opening balance to 750,000.

Bank OD:

Enter the name as "Bank OD."
Select appropriate group, likely "Bank Accounts" or "Loans (Liabilities)."
Set the opening balance to 23,000.

Buildings:

Enter the name as "Buildings."
Select appropriate group, such as "Fixed Assets" or "Property, Plant, and Equipment."
Set the opening balance to 160,000.

Cash:

Enter the name as "Cash."
Select the group as "Cash-in-Hand" or "Cash Accounts."
Set the opening balance to 264,000.

Dividend:

Enter the name as "Dividend."
Choose the appropriate group, such as "Income" or "Direct Incomes."
Set the opening balance to 30,000.

Furniture:

Enter the name as "Furniture."
Select the group as "Fixed Assets."
Set the opening balance to 50,000.

Bank Loan:

Enter the name as "Bank Loan."
Select the group as "Loans (Liabilities)" or "Long Term Liabilities."
Set the opening balance to 460,000.

Capital:

Enter the name as "Capital."
Choose the appropriate group, usually "Capital Accounts."
Set the opening balance to 803,000.

Create Creditors Ledger:

Raghav Traders:

Enter the name as "Raghav Traders".
Under "Group," select " Sundry Creditors ".
Set the opening balance to 55,000 (if any).
In the "Credit Days" field, enter 40 days. - Save the ledger.

Create Debtors Ledger:

Raman Groups:

Enter the name as "Raman Groups".
Under "Group," select "Sundry Debtors".
Set the opening balance to 75,000 (if any).
In the "Credit Days" field, enter 30 days. - Save the ledger.

Ganesh Warehouse:

Enter the name as "Ganesh Warehouse".
Under "Group," select "Sundry Debtors".
Set the opening balance to 12,000 (if any).
In the "Credit Days" field, enter 30 days.
Save the ledger.

Save Ledgers : After entering details for each ledger, save them

Apr 12 Purchase following stock items from Krishna Enterprises, Tamil Nadu on credit the Ref No KRSA196 and agreed to pay the amount within 15 days from the date of purchase.

ITEMS	QTY	AMOUNT	GST RATE	HSN CODE
TV	100Nos	Rs.5000	18%	8528
Air Cooler	150Nos	Rs.10000	12%	847960
Washing Machine	100Nos	Rs.12000	18%	845011
Camera	90Nos	Rs.2500	12%	852530

Open Tally Prime software on your computer.
From the Gateway of Tally, navigate to the " Vouchers" section.
Select "F9: Purchase" to create a new purchase voucher.
In the purchase voucher screen:

Enter the party name as "Krishna Enterprises."
Fill in the address details: "3rd Floor, 203/1, 9th St, Crosscut Road, Kattoor Main, Ram Nagar, Coimbatore- 641009."
Specify the CEO as "Vasumant Krish V."
Input the GSTIN NO as "33XXXXXXXXXX2Z5" and PAN CARD NO as " XXXXXXXXXX."

Enter the Company Details, Product Details, and other applicable information:

TV: 100 Nos, Amount: Rs. 5000, GST Rate: 18%, HSN Code: 8528
Air Cooler: 150 Nos, Amount: Rs. 10000, GST Rate: 12%, HSN Code: 847960
Washing Machine: 100 Nos, Amount: Rs. 12000, GST Rate: 18%, HSN Code: 845011
Camera: 90 Nos, Amount: Rs. 2500, GST Rate: 12%, HSN Code: 852530

Ensure all details are correctly entered and aligned with the provided information.
Once all details are filled in, save the purchase voucher by pressing Ctrl + A or selecting "Yes" when prompted to save.

Print Invoice

Once the desired purchase voucher is selected, press the shortcut key Alt + P or go to the menu option "Print" and then select "Voucher" to initiate the printing process.
Tally Prime will display a preview of the purchase voucher to be printed. You can review the details to ensure accuracy.
After reviewing the voucher, click on the "Print" button or press Enter to proceed with printing.
If you need to adjust the printing settings, such as the printer selection or page layout, you can do so from the print dialog box that appears. Make the necessary adjustments and click on the "Print" button to start printing.

Apr 16 Purchase following stock items from Raghav Traders, Gujarat on credit the Ref No RT215 and agreed to pay the amount within 40 days from the date of purchase.

ITEMS	QTY	AMOUNT	GST RATE	HSN CODE
Calculator	110Nos	Rs.1000	18%	84701000
Table	150Nos	Rs.2500	28%	94034000
Notebook	130Nos	Rs.500	12%	480210

Open Tally Prime on your computer
From the Gateway of Tally, Navigate to the "Accounting Vouchers" section.
Select "F9: Purchase" to create a new purchase voucher.
In the purchase voucher screen:

Enter the party name as "Raghav Traders."
Fill in the address details: "Block No. 2, Sanjay Commercial Complex, near ST Bus Station, Gujarat- 360001."
Specify the CEO as "Raghav Sri Narayanan."
Input the GSTIN NO as "24DKKPS2847A2ZM" and PAN CARD NO as "KKPS2847A2."
Enter the Sales State as "Gujarat."

In the "Receipt Note No(d)" field, enter "RTRN111"
Input "RTD03" in the "Receipt Doc No" field.
Specify the mode of dispatch as "Lorry" in the "Dispatched through" field.
Enter "Chennai" as the destination in the responsive field.
Input the carrier's name or agent's name as "Vikram."
Enter the Bill of Lading/LR-RR No as "LR6987."
Set the date to "APR 16."
Input the Motor Vehicle No as "GJ7AT1845."

Enter the Product Details and other applicable information:

Calculator: 110 Nos, Amount: Rs.1000, GST Rate: 18%, HSN Code: 84701000
Table: 150 Nos, Amount: Rs.2500, GST Rate: 28%, HSN Code: 94034000
Notebook: 130 Nos, Amount: Rs. 500, GST Rate: 12%, HSN Code:480210

Ensure all details are correctly entered and aligned with the provided information.
Once all details are filled are filled in, save the purchase voucher by pressing Ctrl + A selecting "Yes" when prompted to save.

Print Invoice

Once the desired purchase voucher is selected, press the shortcut key Alt + P or go to the menu option "Print" and then select "Voucher" to initiate the printing process.
Tally Prime will display a preview of the purchase voucher to be printed. You can review the details to ensure accuracy.
After reviewing the voucher, click on the "Print" button or press Enter to proceed with printing.
If you need to adjust the printing settings, such as the printer selection or page layout, you can do so from the print dialog box that appears. Make the necessary adjustments and click on the "Print" button to start printing.

Sales Invoice Printing

APR 22 Sold the following stock items to Raman Groups, Tamil Nadu on credit and agreed to pay the amount within 30days from the date of sales with the Ref No: MGSI115.

Company Details

Raman Groups
ADDRESS	2, Ramasamy Street, Thirunagar Colony, Erode- 638001.
CEO	Rajasekaran
GSTIN NO	33XXXXXXXXXX2ZB

Product Details

ITEMS	QTY	AMOUNT
TV	50 Nos	Rs. 8000
Washing Machine	50 Nos	Rs. 15000
Camera	50 Nos	Rs. 3000

Delivery Note No(s)	GDDN08
Dispatch Doc No	DDN010
Dispatched through	Lorry
Destination	Erode
Carrier Name/Agent	Gopal
Bill of Lading/LR-RR No	LR7869
Date	APR 22
Motor Vehicle No	TN 33 T 8541
Order No(s)	112

APR 23 Sold the following stock items to Kundhavai Pvt ltd, Karnataka on credit and agreed to pay the amount within 30days from the date of sales with the Ref No: MGSI116.

Kundhavai Pvt ltd
ADDRESS	659, Old Taluk Cutchery Rd, 2nd Phase, Peenya, Karnataka 560058.
State	Karnataka
CEO	Kishore
GSTIN NO	29AABMS0175C3Z6
PANCARD NO	AABMS0175C

Stock Items

ITEMS	QTY	AMOUNT
Air cooler	80 Nos	Rs. 12000
Calculator	60 Nos	Rs. 1500
Table	70 Nos	Rs. 3000

Delivery Note No(s)	GDDN09
Dispatch Doc No	DDN011
Dispatched through	Lorry
Destination	Karnataka
Carrier Name/Agent	Ramesh
Bill of Lading/LR-RR No	LR7870
Date	APR 23
Motor Vehicle No	TN 33 K6521
Order No(s)	113

APR 25 Returned the following damaged goods to Krishna Enterprises, Tamil Nadu against the supplier invoice no KRSA196 dated APR 12.

ITEMS	QTY
TV	10 Nos
Air Cooler	15 Nos
Washing Machine	20 Nos

Carrier Name/Agent	Gopal
Bill of Lading/LR-RR No	LR7869
Date	APR 25
Motor Vehicle No	TN 33 T 8541

MAY 02 Raman Groups returned the following goods against the sales ref No MGSI115 dated APR 22.

ITEMS	QTY
TV	10 Nos
Air Cooler	15 Nos
Washing Machine	20 Nos

MAY 05 A cheque received from Raman Groups was Rs.1000000 and discount allowed Rs. 30000.

MAY 07 Amount Paid to Krishna Enterprises and discount Received 10%.

Open Tally Prime software on your computer.
Go to the Gateway of Tally.
Select "Create" from the menu.
Under "Accounts Masters," select "Ledgers."
In the ledger creation screen, enter the following details:

Name: Raman Groups
Under: Sundry Debtors (if it's a customer) or Sundry Creditors (if it's a vendor)
Address: 2, Ramasamy Street, Thirunagar Colony, Erode- 638001.
CEO: Rajasekaran
GSTIN NO: 33XXXXXXXXXX2ZB (if applicable)
PAN Number: XXXXXXXXXX (if applicable)

Press Enter to save the ledger.

Stock Item Creation

Go to the Gateway of Tally.
Select "Create" from the menu.
Under "Inventory Masters," select "Stock Items."
In the stock item creation screen, enter the following details for each item:

For TV:

Name: TV
Units: Nos
Opening Balance: 50 (if applicable)
Rate: Rs. 8000

Washing Machine:

Name: Washing Machine
Units: Nos
Opening Balance: 50 (if applicable)
Rate: Rs. 15000

Camera:

Name: Camera
Units: Nos
Opening Balance: 50 (if applicable)
Rate: Rs. 3000

Press Enter to save each stock item.

Go to the Gateway of Tally.
Select 'Accounting Vouchers' from the list of options.
Choose 'Sales Voucher' from the available voucher types.
Now, let's input the necessary details:

Voucher Date: Set the date to April 22nd, which is the date of the sales transaction.
Reference No: Enter the reference number MGSI115.
Party's Name: Enter Raman Groups.

Next, input delivery and dispatch details:

Delivery Note No(s): GDDN08
Dispatch Doc No: DDN010
Dispatched Through: Lorry
Destination: Erode
Carrier Name/Agent: Gopal
Bill of Lading/LR-RR No: LR7869
Motor Vehicle No: TN 33 T 8541
Order No(s): 112

Now, let's input the product details:

Item: TV

Quantity: 50 Nos
Rate: Rs. 8000 per unit
Amount: The amount will be calculated automatically based on the quantity and rate.
SGST: Rs. 112500 (Assuming 9% SGST)
CGST: Rs. 112500 (Assuming 9% CGST)

Similarly, input details for Washing Machine and Camera.

Item: Washing Machine

Quantity: 50 Nos
Rate: Rs. 15000 per unit
Amount: The amount will be calculated automatically.
SGST: Rs. 337500 (Assuming 9% SGST)
CGST: Rs. 337500 (Assuming 9% CGST)

Item: Camera

Quantity: 50 Nos
Rate: Rs. 3000 per unit
Amount: The amount will be calculated automatically.
SGST: Rs. 67500 (Assuming 9% SGST)
CGST: Rs. 67500 (Assuming 9% CGST)

Once you've entered all the necessary details, you can review the voucher for accuracy and then save it.

Invoice Printing

After entering the sales transaction details as described previously, ensure that you have saved the voucher.
From the Gateway of Tally, navigate to 'Daybook' >'Sales Register'.
Locate the sales voucher you created for Raman Groups on April 22nd.
Select the voucher by highlighting it using the arrow keys or the mouse.
Once the voucher is selected, press the 'Page Up' or 'Page Down' key to view the voucher details in full screen.
With the voucher displayed on the screen, go to the top menu and select 'Print' or press 'Alt+P'.
Choose the appropriate printer if multiple printers are configured.
Tally Prime will display the print configuration options. Ensure that the printer settings, paper size, orientation, and other necessary settings are correctly configured.
Confirm the print settings and select 'Print' to print the sales invoice.